Embedded Files
Golden Anchor Planning is all about taking the stress of organizing off your plate. From Project Management to Event Planning and Onsite Management, we can jump in wherever is needed. Some clients will hire us for full meeting/ event management, and others will enlist us for a piece of the puzzle. While below are many of our standard offerings, we are always open to meet the needs of our clients, so please reach out to discuss your specific needs.
Event Logistics & Project Management
Golden Anchor Planning will take the lead in managing the master task list, coordinating committee check-in calls, ensuring deliverables are completed on time, and delegating as needed.
Manage overall project success, timeline and roles/responsibilities
Create and manage detailed spreadsheet which includes planning project timeline, budget, supply list, event day timeline, volunteers & contacts for all involved parties
Create and manage check list run-of-show with minute by minute details and assignments
Manage planning and onsite team (work in conjunction with internal staff)
Onsite Event Staffing & Management
With all events there are lots of moving pieces to manage and track. From a detailed run of show, to building a trusting relationship with the venue/ vendors, Golden Anchor Planning will manage and execute all aspects of the day-of event.
Full management of all on-site logistics
Temp staff or volunteer management
All vendor and venue management
Vendor Management
Golden Anchor Planning will source, co-select and manage all outside vendors.
Main production vendor liaison
Entertainment, décor and theming coordination
Gift and giveaway management (prizes, medals, shirts)
Manage signage and branding plan
Food & Beverage Management
Golden Anchor Planning can take away all of the stress of feeding your attendees. From sourcing the right F&B partner, to woking with venues on all food and beverage functions and everything in between.
Creative menu planning
Banquet event order creation/management
Strategic food and beverage guarantee management
Manage special meal requests and dietary restrictions
Registration & Rooming Management
Golden Anchor Planning offers full service registration management including the management of your hotel rooming list
Sourcing online attendee registration
Data management & Web form development
Rooming List Coordinating with Hotel
Attendee Q&A / customer service
Individualized confirmation emails
Registration materials coordination
Reporting
Financial Management
Golden Anchor Planning will meticulously manage a detailed event budget and communicate budget status often.
Overall event budget management support
Tracking event expenses
Manage event revenue & payments
Financial reporting
Vendor payment processing
Vendor W9 management and 1099 processing
Site Selection & Venue Sourcing
Golden Anchor Planning uses our industry connections, negotiation skills and experience traveling to find the best venue fit for each client.
Destination analysis
Site selection
Contract negotiations
Contract oversight through entire program
Audio-Visual & Production Management
Production can make or break a show. We work hand in hand with the AV team to ensure that strategically we come together without missing any details along the way.
Production Partner Sourcing
Partnership with AV team to ensure that all elements are accounted for within your budget
Coordination on Run of Show and Event Checklist so that all timelines are aligned
Speaker Management
Golden Anchor Planning will make sure your speakers are prepared and ready to wow your audience.
Speaker communication plan
Speaker travel (air, accommodations, ground)
Speaker logistics prep calls
Rehearsal scheduling
Page updated
Report abuse